Conference Logistics Meeting on Sunday?

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Jeff W
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Conference Logistics Meeting on Sunday?

I'm getting kind of nervous with our lack of direction for the AHA conference.  How does everyone feel about meeting on Sunday, March 23rd, to iron out all the details?  1:30 work?  

We'll be representing the club, so even if you aren't attending the conference, please feel free to attend or provide input.

Canuck
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I can be there then

I can be there then

The emperor is not as forgiving as i am

Kyle
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Ya we definately need to

Ya we definately need to start getting our act together as far as our theme, our booth, brewing of beers and all transortation set up logistics.

ChuckMac
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Gonna be at the Bartel fill

Gonna be at the Bartel fill so might as well make a day of it...

chirocky
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I'll be brewing on the 23rd,

I'll be brewing on the 23rd, so I'll be there too!

David
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1:30 might be difficult for

1:30 might be difficult for me.  But this should be a good base for discussion and then being able to talk about a distilled version in the monthly meeting. 

chirocky
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OK, here is a summary of what

OK, here is a summary of what we discussed yesterday regarding the Conference.

I've attached a spread sheet to update if you are going, if you have a car and who is riding with you, and if you have a room, and who is rooming with you. Also a beer list has been created and we have (10 gallons of open slots for beers) if people want to contribute in addition to what we already listed/proposed.

There is only 10 weeks till the conference, so to get all this beer made in time for the event, we will probably be brewing all of April... and we need to get the power of tower up and running to brew the Clubs IPA collaborations. We have suggested that some of our award winning beers be made and have outlined that on the list, if those listed can not be made, please inform us now so we can reconfigure.

CHAOS AHA Conference Logistics & Club Night

 

Roomies:

- Jeff has room at marriott: 2 double beds and cott. staying: Jeff, bill, nancy
- Looking for rooms/roommates: chuck

Recommendation for Transportation:
- rent van for 8 people, beer and club stuff - Chuck said he would look into this.

Attending:
Lucas
Nancy
Jeff
Chuck
Bill
Mark (car)
Lauren (Car w/Mark)
Dave (car)
Josh ?
Kyle ?
Pete

Theme: biker bar
Wear: black and jeans, denim, tattoos
Giveaway: temp CHAOS tattoos, with "hopvine" linking through? - Nancy will look into this.
play Metal music
Red lighting
bring CHAOS wood sign, business cards, and boards for beers serving
(No blow up dolls)

Chuck will build a bar, box tap cover our 4 existing taps

Beers to Bring: (100 gallons)

kegs:
CHAOS big brew collaboratations:
15 Black IPA
15 Belgian IPA
15 Rye IPA
15 imperial IPA

Bottles:
5 gallons: Nancy Marion-berry (2nd place)
5 gallons: Jeff vanilla creme (3rd place)
5 gallons: Diablo (Chuck & Nancy collaboration)
5 gallons: Kyle Harry nut ?
5 gallons: Hoptacular: punk rock (2nd place)
5 gallons: Hoptacular: Marshall plan (2nd place)
10: open for people to brew... ideas?

Booth:
Slide show presentation, photos of the brew house at parties and brewing... Lucas?

Jeff W
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I thought we planned to brew

I thought we planned to brew the two Hoptacular beers on the large systems, too?

Kyle
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I will definately do the

The spreadsheet is locked and can't be edited.

I am going to the conference and staying with Pete and Dave.

I will definately do the Coconut Ipa for this.

chirocky
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We can do that, but we

We can do that, but we currently only have 4 taps and we were going to bring only 100 gallons, We can change that to 10 gallons of each of those brews and be at our 100 gallon mark, but then we would need to invest in another 2 taps, to add to our bar that Chuck was going to build.

chirocky
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updated for editing, change

updated for editing, change as needed... thanks!

josh s
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I am also in search of

I am also in search of roommates.

MarkWalters
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I'm looking at renting this

I'm looking at renting this place for the Wed-Sun

https://www.airbnb.com/rooms/2359860

It's four miles from the conference center and then we would have a place to gather for dinner or whatnot.

JamesLewis
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As I said ealier I can help

As I said ealier I can help find couches to surf on. I still have a bunch of beer geek friends in GR. Chuck was interested. Anyone else? I'll start asking next week if I can get a head count of interested folks.

Kyle
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Mark book that for sure.

Mark book that for sure. Looks sick.

JamesLewis
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Mark, you could easily walk

Mark, you could easily walk to the house I grew up at from there. It would also be walking distance to my best friends house, where I am hoping to put Chuck up at.

Its also close to a couple of GR's best bars. You could walk, it would take 20min or so.

kengetty
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Mark...I would be interested

Mark...I would be interested in partaking in the house rental.

chirocky
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Just a heads up. I noticed a

Just a heads up. I noticed a few people signing up for bringing kegs, which is fine, but we currently only have 4 taps that we were going to bring. If we want to bring more then need to buy those and make sure that the structure that Chuck is building is big enough to cover them. Or we could route kegs out and tap them at different times during the party. 

kengetty
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...picnic taps?  That's kinda

...picnic taps?  That's kinda the CHAOS way.

Kyle
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Aren't we planning on

Aren't we planning on bringing our jockey boxes? We have enough for 4 or 6 taps through those I believe. In addition to the 4 tap bar chuck is making.

MarkWalters
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Chuck was planning on

Chuck was planning on building the bar around the jockey boxes if I understood him correctly.

lucas
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I'm still thinking of getting

I'm still thinking of getting a room at the homewood suites.  Ken had talked about wanting one room, but we could definitely fit more people as well. 

Oh... my... god.  Why haven't we done this?    http://thechive.com/2013/09/17/guys-rig-up-buddies-plumbing-with-beer-wh...

ChuckMac
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Yep. Dismantle the jockeys

Yep. Dismantle the jockeys and make a bar outta them. That's 4 taps plus I have a spare tap laying around my house. So 5 taps...

JamesLewis
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One of the jockeys is mine. I

One of the jockeys is mine. I would perfer it does not get dismantled. I can get another 2 tapper in GR for us to use. I think picnic tappers on ice work just as well as any box. That being said I would support club funds for making a mobile bar. That would be useful for all parties too.

Canuck
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There was discussion on

There was discussion on leather/demin cuts found this site and the seem to have reasonable prices

http://www.jafrum.com/Motorcycle-Vests/Mens-Vests

http://www.jafrum.com/Motorcycle-Vests/Womens-Vests

The emperor is not as forgiving as i am

Kyle
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Ill just get a denim jacket

Ill just get a denim jacket from the thrift store, cut the sleeves off and boom.

chirocky
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I'm going to get the bullet

I'm going to get the bullet-proof one... oh wait, the conference is not in Detroit.

Maybe we should also get some of these... http://www.etsy.com/listing/106651582/camo-snow-designed-knuckle-bottle-...

David
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I thought I recalled seeing

I thought I recalled seeing it listed somewhere that our booth would be 10x10.  We should get a layout going, like we did with the brewhouse buildout.  Start laying out where items will be going and what not.  These booths are not huge, so we should think about what we can fit into it and what all we want to do.

One of the biggest things I noticed at last years conference was that some booths didnt have great flow.  They had cool themes but it was impossible to get into and out of.

 

 

Canuck
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I watched several of the

I watched several of the videos from previous events.  Some very interesting booth setups.  They definately appear to be 10x10 with curtain backing.  Some clubs brought pop up canopies.

2013 Club night http://www.youtube.com/watch?v=36qkhFG9YrM#t=1220 

The emperor is not as forgiving as i am

Canuck
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Have we thought of maybe

Have we thought of maybe randalling one or more of the beers?

The emperor is not as forgiving as i am

Kyle
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Thanks for posting that vid

Thanks for posting that vid Canuck. I encourage everyone to watch it to get an idea for how club night works. I took a few things away from the video.

Is 20 kegs going to be enough? Alot of the clubs were talking about having 40+.

We need to have our tap list up high along with club signage so people can see it.

We shoud make sure we have some club barrel aged beers and specialty stuff to really show off our proudest beers.

It looks fun as hell and can't wait to be there repping CHAOS!!

 

 

Jer-Bear
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I think we have an extra

I think we have an extra reservation at The hotel.  I think we are going up Wednesday and I have a truck that we can bring stuff.  If there is another meeting I will try to attend.   

Canuck
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So I was looking at

So I was looking at transportation as some people mentioned taking the train to Grand Rapids.  The train seems a little flaky, one direct or you get on a bus to a train connection.  Roughly a 4+ hour journey.  I selected the only direct routes with no transfers.

Depart Chi Tuesday or Wednesday 4:55 pm, Arrive GR at 9:55 pm $31.00

Depart GR Sunday at 7:40 am, Arrive Chi at 10:38 am $31.00.  TTL $62.00

I then looked at Megabus.  There schedule does not go out to June yet, so I booked for May.

Depart Chi Wednesday at 6:30am, Arrive GR at 10:55am $1.00

Depart GR Sunday at 12:05pm, Arrive Chi at 2:15pm $28.00.  TTL $29.00

The emperor is not as forgiving as i am

chirocky
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The Conference is 8 weeks

The Conference is 8 weeks away... Have we confirmed what we are brewing and bringing... etc.?

CHAOS AHA Conference Logistics & Club Night

Jeff W
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I brewed mine last Friday!

I brewed mine last Friday!

chirocky
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I brewed mine yesterday as

I brewed mine yesterday as well, but what about the big batches of club beers? Should we do this on our next Tueday brewsday?

 

chirocky
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Bumping this up and here is

Bumping this up and here is the spread sheet started, but I think we need to do a new one for our beers, like we do for our parties.

CHAOS AHA Conference Logistics & Club Night

David
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Nancy and I are meeting on

Nancy and I are meeting on Thursday to plan out some of the logistics for the AHA conference.  If anyone else would like to be part of the planing for Club Night, please let us know.

Right now we have a few items that we were able to decide on at the monthly meeting...along with some things that need to be further planned out.

  • Booth will promote the club.
  • Construction shroud to cover two jockey boxes (chuck).
  • Construction of self-serve barrel station w/8 taps (David).
  • Develop a pamphlet describing what/who we are.
  • Decide upon booth layout and design
  • Determine logistics for getting kegs and booth elements to GR
  • Identify CHAOS members that will be working the booth and where.
  • Determine # of beers to be serving and how

Thats a start.  After Thursday, Nancy and I will have a better idea and some of the logistics.  Again, if you can help let us know.

 

 

lucas
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I won't be there on Thursday,

I won't be there on Thursday, but let me know if there's any way you'd like to pimp out the jockey boxes or self serve station.  I have access to the PS1 woodshop and so we could also work together there.  Thanks!

Oh... my... god.  Why haven't we done this?    http://thechive.com/2013/09/17/guys-rig-up-buddies-plumbing-with-beer-wh...

Matt Omura
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Am I making CHAOS beers?

Am I making CHAOS beers?

Canuck
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What time tonight?

What time tonight?

The emperor is not as forgiving as i am

MarkWalters
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I dropped by, no one was here

I dropped by, no one was here.

David
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Sorry was busy today and

Sorry was busy today and couldn't get on to site. We meet up north and hashed out a lot of things. I'll start a new thread tomorrow to list what was discussed.

Kyle
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So I looked at the

So I looked at the spreadhsheet last night and only counted 8 different members bringing beers to the NHC. In my opinion this is the largest and most important event our club will have participated in and from the looks of it now we have VERY LOW participation. This is a HUGE oppurtunity for our club to show off who we are and what we are capable of. I know we have a lot more than 8 members going up to NHC and really hope some other members step up and bring a keg of something they are proud of. Even if you are not attending it would be great to serve other memebrs beers at the NHC so please if you have a beer that you are proud of or a special keg, PLEASE get it on the spreadsheet so we don't show up with a lackluster tap offering. This is coming up on us QUICKLY!

JamesLewis
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I added one. Mi might be able

I added one. Mi might be able to add another barrel beer. I have some BCS and elixer left. Not sure how good they are...

David
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http://www.ahaconference.org

http://www.ahaconference.org/events/club-night/guidelines/

Here are a lot of questions and answers about club night.

Jer-Bear
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Dave-since the curtain 8'

Dave-since the curtain 8' should I have the backside 8' instead of 10' I was working on this weekend.

Kyle
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Thanks James for stepping up

Thanks James for stepping up and donating a keg. To everyone else in the club who is either going or isn't going but has been a member for a while you a missing out on a huge oppurtunity to represent your club on a national level. It is honestly embarassing that we willl be going up there with beers from 8 or 9 members out of a club of more than 50 active members. We always talk about getting recognition and respect from our peers but when we drop the ball on an event this big it is hard to pinpoint our issues. Shits weak bros.

JimChochola
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We're definitely on the right

We're definitely on the right track now as a club priority- and effort-wise but this was not a visible priority more than a month ago, Kyle, and now it's our usual 11th-hour plea - or chastisement - for beer/help like other events. I'm sure we'll have more people and beer representation next year.

I think I have 12 bombers of Elixir (and between what's left at the brewhouse after Stout Night and what I have at home, I think I can scrape together 12 bombers of KBS) if you want it. I have nothing else to offer.

Jeff W
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Has everyone who brewed for

Has everyone who brewed for the conference put their beer on the list? 

Jer-Bear
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I will when I get to taste

I will when I get to taste them 1 more time. Brewed 4 different beers.

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